Hotel groups lose millions in deposits every quarter. The cause is always the same.
Contracts Land in Inboxes. Deadlines Land Nowhere.
PDFs pile up in shared mailboxes. No one extracts the deposit schedule. No one sets reminders. The deadline passes quietly.
Finance Follows Up. Sales Gets Defensive. Nothing Gets Paid.
Chasing deposits across departments creates friction, damaged relationships, and a culture where accounts payable feels like harassment.
Overdue Deposits Kill Inventory Confidence.
When deposits aren't secured, rooms stay at risk. Revenue managers can't commit inventory with confidence. Everyone loses.
77%
of hotels report losing deposit revenue due to missed follow-ups
Source: Flywire Hospitality Payments Report, 2025
From signed contract to confirmed payment - in four steps.
No manual data entry. No spreadsheets. No WhatsApp forwards to accounts.
Contract Detection
Koshika connects directly to Gmail, Outlook, or any IMAP-compatible email provider - as well as your PMS - and automatically detects incoming group sales contracts. No manual upload, no shared folder setup: the moment a signed contract arrives, Koshika begins extracting the deposit schedule.
Review and Confirm the Schedule
See the extracted deposit schedule at a glance. Edit any dates or amounts, then confirm with one click. No spreadsheet needed.
Koshika Follows Up Automatically
Reminders go out via WhatsApp and email on your behalf - days before each due date. Your team closes, Koshika collects.
AI Voice Follow-Up
When a deposit becomes overdue, Koshika's AI voice agent calls the client directly - confirming the outstanding amount, available payment options, and next steps. Every call outcome is logged automatically, so your team always knows the status without picking up the phone.
Everything your team needs to collect deposits without the chaos.
AI Contract Extraction
Upload any PDF contract and Koshika's AI pulls out every deposit clause, date, and amount automatically.
Automated Reminder Sequences
Multi-channel reminders over WhatsApp and email - timed perfectly before each due date, with escalation logic.
AI Voice Agent Follow-Up
When reminders go unanswered, Koshika's AI voice agent calls the client, confirms the overdue amount and payment options, and logs the outcome - no human intervention needed.
Live Deposit Dashboard
See every active deposit, upcoming due date, and overdue balance across all properties in one clean view.
Flexible Payment Collection
Share payment links via your preferred gateway directly in reminder messages. Clients pay without friction, in their local currency.
Audit-Ready Records
Every deposit transaction is logged with tax-ready details - exportable by property, period, or booking for your finance team in one click.
Role-Based Access
Finance, sales, and management each see what they need. No more shared logins or accidental data overwrites.
Built for every stakeholder who owns deposit revenue.
Designed for hotel groups managing 1 to 50 properties - where deposit discipline directly impacts the bottom line.
CFO · VP Finance
Full visibility. Zero surprises.
- ✓See every outstanding deposit across all properties in one dashboard
- ✓Audit-ready records for every deposit - exportable by property, period, or booking in one click
- ✓Reduce revenue leakage from missed payment milestones by up to 77%
Director of Sales
Your team closes. Koshika collects.
- ✓No more awkward finance-chasing-sales dynamic inside the hotel
- ✓Automated reminders mean clients pay on time without relationship damage
- ✓New group bookings are onboarded automatically the moment a signed contract hits your inbox
Revenue Manager
Commit inventory with confidence.
- ✓Know exactly which group bookings have secured deposits - and which haven't
- ✓Protect high-value event inventory from uncommitted blocks
- ✓Correlate deposit timelines with your RevPAR forecasting in real time
Questions we get asked before every demo.
Your next overdue deposit doesn't have to happen.
Connect your inbox, confirm your first detected contract, and send your first automated reminder - all within 24 hours of signing up.
No credit card required · Setup in <24 hours · Cancel anytime
The hotels that stopped chasing deposits.
77%
of hotels lose deposit revenue due to missed follow-ups
Flywire, 2025
40-50%
of full-service hotel revenue comes from group events and banquets
STR, 2024
$1.1T
global MICE market in 2024, growing at 8.1% annually
Grand View Research