Every deposit your hotel is owed. Collected.
Koshika reads your group sales contracts, extracts every deposit milestone, and chases every payment – so your team stops following up and revenue arrives on schedule.
Built for hotel groups worldwide: IHG, Marriott, Taj, AccorHotels & more
Payment received
Marriott BKC — $48,000 confirmed
The problem
Hotel groups lose millions in deposits every quarter.
77% of hotels miss at least one deposit follow-up every quarter
Flywire Hospitality Payments Report, 2025
Contracts land in inboxes. Deadlines land nowhere.
PDFs pile up in shared mailboxes. No one extracts the deposit schedule. No one sets reminders. The deadline passes quietly.
Finance follows up. Sales gets defensive. Nothing gets paid.
Chasing deposits across departments creates friction, damaged relationships, and a culture where accounts receivable feels like harassment.
Overdue deposits kill inventory confidence.
When deposits aren't secured, rooms stay at risk. Revenue managers can't commit inventory with confidence. Everyone loses.
How it works
From signed contract to confirmed payment - in four steps.
No manual data entry. No spreadsheets. No more forwarding contracts to your finance team.
Contract detection
Koshika connects to Gmail, Outlook, or your PMS and automatically detects incoming group sales contracts. The moment a signed contract arrives, extraction begins.
Review and confirm
See the extracted deposit schedule at a glance. Edit any dates or amounts, then confirm with one click.
Automated follow-up
Reminders go out on your behalf - days before each due date - over WhatsApp and email. Your team never has to chase. Koshika collects.
AI voice escalation
When a deposit goes overdue and reminders have gone unanswered, Koshika's AI voice agent calls the client directly. It confirms the outstanding amount, offers payment options, and logs the call outcome - without a single human picking up the phone.
Everything your team needs to collect deposits without the chaos.
Live Deposit Dashboard
See every active deposit, upcoming due date, and overdue balance across all properties in one clean view.
Audit-Ready Records
Every deposit transaction is logged with tax-ready details - exportable by property, period, or booking for your finance team in one click.
AI Contract Extraction
Koshika's AI reads any group sales contract - detected automatically from your inbox or uploaded directly - and extracts every deposit clause, due date, and amount without manual entry.
Automated Reminder Sequences
Timed reminder sequences that escalate automatically as due dates approach. WhatsApp messages and emails go out on your behalf, with configurable lead times and escalation rules.
AI Voice Agent Follow-Up
Koshika's AI voice agent handles overdue follow-up calls automatically. Every call is logged with the outcome, the client's response, and any payment commitment made - giving your finance team a complete audit trail without making a single call themselves.
Flexible Payment Collection
Share UPI or payment gateway links directly in reminder messages. Clients pay without friction - no login, no separate email, no friction at the point of payment.
Role-Based Access
Finance, sales, and management each see what they need. No more shared logins or accidental data overwrites.
Built for every stakeholder who owns deposit revenue.
Designed for hotel groups managing 1 to 50 properties - where deposit discipline directly impacts the bottom line.
CFO · VP Finance
Full visibility. Zero surprises.
- ✓See every outstanding deposit and accounts receivable across all properties in one dashboard
- ✓GST-compliant, audit-ready records - exportable by property, period, or booking in one click
- ✓Reduce revenue leakage from missed deposit milestones by up to 77%
Director of Sales
Your team closes. Koshika collects.
- ✓No more awkward finance-chasing-sales dynamic inside the hotel
- ✓Automated reminders mean clients pay on time without relationship damage
- ✓New group bookings are onboarded automatically the moment a signed contract hits your inbox
Revenue Manager
Commit inventory with confidence.
- ✓Know exactly which group bookings have secured deposits - and which haven't
- ✓Protect high-value event inventory from uncommitted blocks
- ✓Correlate deposit timelines with your RevPAR forecasting in real time
Questions we get asked before every demo.
Your next overdue deposit doesn't have to happen.
Connect your inbox, confirm your first detected contract, and send your first automated reminder - all within 24 hours of signing up.
No credit card required · Live in under 24 hours · No IT team needed
The numbers
The cost of manual deposit tracking - by the numbers.
$140,000+
in group deposits goes uncollected per property each year
Not because clients won't pay - because no one followed up in time.
Koshika analysis · STR 2024
40–50%
of a full-service hotel's revenue comes from group events and banquets
Nearly half your top line depends on deposit collection working correctly.
STR, 2024
11 days
average time a deposit sits overdue before anyone follows up
When managed manually across shared inboxes and spreadsheets.
Koshika field research